The Communications Committee is a consolidation of the various Newtown Meeting communications functions: an emailed weekly update “This Week at Newtown Meeting”; preparing the announcements read from the facing bench; bulletin boards; press releases and this website. By having these functions together under one umbrella committee, we are able to streamline communications processes and create systems for curating and updating information on a timely an inefficient manner.
Communications Committee Description
11 members (attenders welcome). 3 year term. Reports in April, hosts in February. Meets as needed.
The Communications Committee provides a central collection point for all Meeting communications through print materials and email@example.com, and coordinates both internal and external distribution through emailed weekly updates, announcements, website, and local press releases.
Announcements: The writer collects announcements and creates the announcement document which is reviewed by the Clerk of Communications, then sent to the announcers, clerk and assistant clerk.
Announcers: Three announcers are appointed for one 3 year term staggering their terms each year. They the announcements at the rise of meeting for worship on a rotating basis.
Bulletin board: The bulletin board by the stairs posts information about Quaker organizations (FCNL, AFSC) and occasionally others (The Peace Center, Mercer Street Friends, Friends Village, etc).
Press relations: The Press relations coordinator writes and distributes press releases regularly to local media on upcoming adult classes, lectures and other events of interest to the wider community.
SignUp Genius: The Communications Committee hosts a SignUp Genius account as a way of structuring sign ups for child care, Sunday morning volunteers, Lasagna Supper, Simple Supper and Leaf Rake Day. Usage began during the pandemic and is now done in concert with other committees.
“This Week at Newtown Meeting” is a weekly update emailed via Mailchimp. It is sent towards the end of each week to allow for the most up to date schedule information. The update includes information about this week and next week, it identifies speaker/topics of the First Day program and any links to their organizations or articles featuring them. It includes short announcements of meeting-related and other Quaker activities, the Queries of the month, and other related information. Past issues are archived on the website under the tab Business of the Meeting: Weekly email and Special Subject Updates.
Website (newtownfriendsmeeting.org): The website is maintained and updated on a regular basis to keep information current. The Home Page serves as a electronic hub of information. It is where the link can be found to participate in our Zoom hybrid meeting for worship. The Calendar of Events and In the News section are also regularly updated. Each committee has a website coordinator who maintains their committee page.