Nominating Committee

9 Members. Term: 3 years. Meets as needed; most appointments end in June or December. Reports in June and November; hosts in May.

The Meeting Clerk appoints a special three member “Naming” committee, approved at the September Monthly Meeting, to nominate new members to this Committee.

Responsible for full staffing of Meeting committees (details can be found under committees tab). Members of the Nominating Committee should be familiar with the functions of other committees and the personal qualifications and interests of Meeting members in order to match functions and qualifications skillfully.  Works with committee clerks on identifying candidates among members and (where acceptable) attenders.

  1. Presents to Monthly Meeting a list of nominees to serve as officers of the Meeting and members of standing committees of Monthly Meeting. This list is presented in June and December for approval (and at other times as necessary).
  2. Prepares the Committee List for Communications Committee to post  in newsletter, website and bulletin board.  Send also to Assistant Clerk.
  3. Nominates members to fill vacancies as they occur. Encourages the participation of younger members and attenders as well as longtime adult Meeting members in the life of the Meeting.  The meeting relies on active participation on committees for smooth operations.
  4. Ensure that a new appointee understands the responsibilities of the position and that clerk knows when appointment is final to welcome them.
  5. Attenders of the Meeting may be appointed to most committees. If attenders are suggested for appointment to committees that normally have only Meeting members assigned or when such persons are being appointed as clerks of any committee, special note of those nominations should be made to Monthly Meeting. The Nominating Committee reports the names of co-opted committee members to Monthly Meeting.
  6. Members or attenders may be co-opted. Co-opted members of a committee are not counted in the formal number of members on a given committee. A person may be co-opted to learn and experience how a committee operates or to serve in a consultant role, having a particular expertise for a specific project.
  7. Committee clerks are chosen by the committees with assistance from Nominating Committee, if needed.
  8. Revises and reposts the Committee Handbook from time to time.
  9. Reviews gifts of those not serving on committees to see how these gifts might be better used by the Meeting.
  10. Provide support and orientation to new committee clerks.

Several committees have found it helpful to form subcommittees for particular interests or tasks. Examples are the Climate Action subcommittee of Peace & Justice, the Christmas program group for Children’s Religious Education, and the Finance Stewardship Subcommittee. An individual may also take primary responsibility for a task such as note-writing for Care & Counsel. Subcommittees may be ongoing or function more as a task group for a specific short-term purpose.

Formation of subcommittees enables people not on the committee to participate in a special interest. Subcommittees report and make recommendations to the committee under which they lie. They have their own Clerks and keep minutes of meetings. It is critical to have good communication between the committee and the subcommittee.

 If you find a committee that interests you, please contact the clerk of the committee.
2023 Annual Report

2022 Annual Report

2020 Annual Report

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