Communications Committee Description

11 members (attenders welcome). 3 year term. Reports in April, hosts in February. Meets as needed.

The Communications Committee provides a central collection point for all meeting communications through print materials and, and coordinates both internal and external distribution through newsletter (email and print), announcements, website, social media and area press releases.

Announcements: The writer collects announcements and creates the announcement document which is reviewed by the Clerk of Communications, then sent to the announcers, clerk and assistant clerk.

Announcers: Three announcers are appointed for one 3 year term staggering their terms. They rotate months for reading announcements at the rise of meeting for worship.

An emailed weekly update via Mailchimp: “This Week at Newtown Meeting” is emailed towards the end of each week to allow for the most up to date schedule information. The update includes information about the schedule for this Sunday and next Sunday, it identifies speaker/topics of the First Day program and any links to their organizations or articles featuring them. It includes short announcements of meeting-related and other Quaker activities, the queries of the month, and other related information.

Website: The website is maintained and updated on a regular basis to keep information current. Each committee has a website coordinator, trained by someone on the committee, who maintains their committee page.

Bulletin board: The bulletin board by the stairs posts information about Quaker organizations (FCNL, AFSC) and occasionally others (The Peace Center, Mercer Street Friends, Friends Village, etc).

Press relations: The Press relations coordinator writes and distributes press releases weekly to local media on upcoming adult classes, lectures and other events of interest to the wider community.

SignUp Genius: The Communications Committee hosts a SignUp Genius account as a way of structuring sign ups for child care, sunday morning volunteers, lasagna & simple suppers and leaf rake day. Usage began during the pandemic and is now done in concert with other committees.

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