Communications Committee Description

11 members (attenders welcome). 3 year term. Reports in April, hosts in February. Meets as needed.

The communications committee provides a central collection point for all meeting communications through print materials and communications@newtownfriendsmeeting.org, and coordinates both internal and external distribution through newsletter (email and print), announcements, website, social media and area press releases.

Announcements: The writer collects announcements and creates the announcement document which is reviewed by the Clerk of Communications, then sent to the announcers, clerk and assistant clerk.

Three announcers are appointed for 1 year terms. They rotate months for reading announcements at the rise of meeting for worship.

Newsletter: A Newsletter editor is appointed. This person creates the monthly newsletter, which is distributed as soon after Meeting for Business as possible. The newsletter includes a calendar of upcoming events, short announcements of meeting-related and other Quaker activities, draft minutes from Business Meeting, the query of the month, and other related information. A small group gathers monthly to send print copies.

Website: A website editor is appointed who maintains and updates the website. Others can also be designated as editors. Each committee has a website coordinator who maintains the committee page. It is updated frequently.

Bulletin board: The bulletin board by the stairs posts announcements of upcoming events in the wider Quaker world and local community.

Social Media (Facebook): Any person in the Facebook group can post information about upcoming events in the Meeting or wider world that may be of interest to members and attenders. Communications posts at least once a week.

E-blasts: E-blasts can be sent by the clerk (or designee) for time-critical announcements such as a weather cancellation or death.

Press relations: The Press relations coordinator writes and distributes press releases weekly to local media on upcoming adult classes, lectures and other events of interest to the wider community.

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